Frequently Asked Questions
We often receive similar questions from attendees. Here are answers to some common questions.
GENERAL ATTENDEE REGISTRATION
How do I register for the Global Summit if I am not attending as a sponsor?
Anyone who is not attending as part of a sponsorship package and is interested in attending must submit an application to attend. Applications are now closed.
How do you determine who to accept?
ChIPs has a limited number of registrations for non-sponsors. ChIPs strives to have equal participation between law firm attendees and corporate attendees with remainder of our attendees coming from the government, academia and nonprofit sectors. Where any particular group of attendees is oversubscribed, we consider a number of factors in accepting registration applications, including: diversity of background; level of involvement in ChIPs leadership; volunteering, either for ChIPs or other organizations; leading ChIPs committee or chapter initiatives.
When will I know if my application to attend has been accepted?
We will begin to notify accepted applicants on August 1, 2018. Applications will be accepted on a rolling basis until we sell out.
Does my invitation to register expire?
Yes. You must reigster within 5 business days from the date your invitation was sent or your registration will go to the next attendee in our wait pool.
What is your general attendee cancellation and refund policy?
If you are not attending as part of a sponsorship package and need to cancel your registration please email us at email@example.com. The deadline for cancellations is October 1, 2018. No refunds are given for cancelled registrations. If you booked a hotel room you are responsible for ensuring the room is released a minimum of 72 hours prior to your arrival date.
What is the deadline for modifying your registrant information?
The deadline to modify your registrant information is Monday October 1, 2018.
Will I receive a list of all registered attendees in advance of the event?
A Summit attendee list will be made available on our mobile application.
SPONSOR ATTENDEE REGISTRATION
What is your cancellation policy?
If you are registered as a sponsored attendee and can no longer attend you must contact your primary group registrant so they can find a substitution for you. The deadline for sponsor attendee substitutions is Monday October 1, 2018. Your primary group registrant is listed on your registration confirmation email.
What is the deadline for modifying your registrant information?
If you are registered as a sponsored attendee and need to update your registrant information please contact your primary group registrant. Your primary group registrant is listed on your registration confirmation email. The deadline to modify sponsor registrant information is Monday October 1, 2018.
How do I know who my primary group registrant is?
Only sponsored attendees have a primary group registrant and they are listed on the registration confirmation email.
PRIMARY GROUP REGISTRANT
What is the deadline for completing sponsor attendee registration?
Please have all your sponsored attendees registered by July 18.
Do I have to register all my attendees at once?
No. You are able to log back in with the email and password you used when you started your registration and add new registrations (until July 18) or edit existing ones (until Oct 1). Confirmation emails will not be sent out to your registered attendees until you register all attendees in your group.
How do I modify one of my attendees information after already registering them?
Instructions on how to modify your sponsored attendees information is located on your confirmation email.
As the primary group registrant, if I substitute a new attendee for a canceled one, will they receive a registration confirmation email?
The new attendee will not receive a confirmation email. Please ensure that you send them all necessary registration and hotel information that was listed on your confirmation.
As the primary group registrant, am I responsible for booking hotel rooms on behalf of my group?
Depends. Each attendee in your group receives an individual confirmation email. We suggest that everyone is responsible for booking their own hotel room unless otherwise requested by your group.
My organization is interested in sponsoring the Summit. Can you provide me with more information about Summit sponsorship opportunities?
Sponsorship in now closed.
Who to I contact about providing SWAG?
If you are a Platinum or Gold sponsor you have the option to provide SWAG for all Summit attendees. Please contact firstname.lastname@example.org for more details.
Who do I contact about add-on sponsorships?
Please contact email@example.com.
How do I apply to speak at the Summit?
Speaker submissions are now closed.
If I’m selected to speak at the Summit will I receive a registration to attend the Summit?
If your organization is a sponsor we ask that you please register using one of the registrations received as part of your sponsorship benefit package. When you register you will have the option to select “Speaker” as your attendee type. This helps us identify you as a speaker. If your organization is not a sponsor we will be offering you a registration to attend. A registration link will be sent to you once you have been confirmed as a speaker.
When will I be notified about the status of my submission to speak at the Summit?
We will notify all individuals about their submissions by the end of July. We appreciate your patience.
HALL OF FAME
When do I register for the Hall of Fame Dinner?
The Hall of Fame Dinner is by invite only. If your organization is a Platinum or Gold sponsor, they have the option to buy a limited number of Hall of Fame tickets when registering attendees for the Summit. Speakers will have the option to register for the Hall of Fame Dinner when completing their Summit registration. Other invited attendees will receive a email invitation with a link to register in late August/early September. Upon completing your registration a confirmation email will be sent to you. If you did not receive a confirmation email please contact firstname.lastname@example.org.
What is your cancellation and refund policy for the Hall of Fame Dinner?
Hall of Fame tickets are transferable but not refundable. If you can no longer attend and would like to transfer your ticket please email us at email@example.com. Deadline to transfer is October 1, 2018.
Does ChIPs have a block of rooms reserved at the Mandarin Hotel?
Yes. Summit attendees will be able to book rooms at our group rate between June 18th and September 24th while inventory lasts. When booking online or by phone, please provide the access code in your attendee confirmation email.
What is the hotel cancellation policy?
You must cancel 72 hours prior to arrival to avoid one night penalty (one night's room & tax).
If I cancel my Summit registration will my hotel room be automatically released?
No. You are responsible for cancelling your room reservation at least 72 hours prior to your requested arrival date or else you will be charged.
Can I reserve a group of rooms under one name?
No, each room must be reserved under a unique name.
Do you have volunteer opportunities at the Summit?
Yes. We have a limited number of volunteer positions available. The ideal candidate presents themselves professionally, works well with a team, and looks for opportunities to help. Positions include, but are not limited to: registration assistance, event set up and clean up, headshot assistance, and door ushers. Volunteers do not have access to sessions, but we will do our best to make your volunteer experience enjoyable and rewarding. Apply to Volunteer.
Will headshots sign ups be available for Summit attendees?
Yes. An announcement made and sign up link will be sent in our September Summit newsletter. Reservations will be accepted on a first come, first served basis.